There are a variety of ways in which you can test an online document for accessibility issues. If you choose to, you can use accessibility testers that are built-in to many platforms, including Adobe Acrobat Pro and Microsoft Office applications. It is important to note that while these testers are effective at detecting most accessibility issues, they cannot be relied on to flag all of them. It is therefore best to rely on expert service providers to ensure your online documents are fully-accessible.
Here is how you can test documents for accessibility in a variety of popular platforms:
How to test a PDF for accessibility in PDF Adobe Acrobat Pro
1. Open the PDF file in Adobe Acrobat Pro
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2. Select the Tools tab in the top left
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3. Search for Action Wizard, and select Open
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4. Select Make Accessible from the Actions List
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5. Navigate back to your PDF tab and select Run Accessibility Full Check. This option is located at the bottom of the panel on the right
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6. Once the Accessibility Checker Options dialog appears, select Start Checking
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The results are displayed in the Accessibility Checker panel on the left, which also has helpful links and hints for repairing issues:
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It is important to note that, in some cases, the option of fixing accessibility issues found during the testing process will be provided as well.
It is worth noting that Adobe Acrobat Pro can be used only through paid subscriptions.
How to test a PowerPoint presentation for accessibility
1. Open your presentation and select Review from the top-level tabs
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2. Select Check Accessibility
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3. Press on Check Accessibilityin the drop-down menu.
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4. On your right, a window will open, detailing any gaps in accessibility your document is suffering from (if any exist). You will also be presented with ways to activate implementations of said fixes:
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How to test a Word document for accessibility
- Open your document and select Review from the top-level tabs
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2. Select Check Accessibility
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3. On your right, a window will open, detailing any gaps in accessibility your document is suffering from (if any exist). You will also be presented with ways to activate implementations of said fixes:
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How to test an Excel workbook for accessibility
- Open your workbook and select Review from the top-level tabs
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2. Select Check Accessibility
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3. Press on Check Accessibility in the drop-down menu
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4. On your right, a window will open, detailing any gaps in accessibility your document is suffering from (if any exist). You will also be presented with ways to activate implementations of said fixes:
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